Website Terms & Conditions of Use

These Terms and Conditions govern your access to and use of the official Geovision Services website, including all pages, linked portals, digital touchpoints, enquiries, and service-related interactions.

These Terms and Conditions govern the relationship between Geovision Services (“Company”, “we”, “us”, “our”) and any individual or entity (“User”, “you”, “your”) accessing, browsing, or otherwise interacting with the Company’s official website at www.geovisionservices.com (the “Website”). They apply to all pages, sub-domains, linked portals, and digital touchpoints operated by Geovision Services.

By accessing or using the Website, you confirm that you have read, understood, and accepted these Terms and Conditions. If you do not agree with these Terms, you should discontinue use of the Website immediately.

These Terms are intended to provide clarity on the rights, responsibilities, and obligations of both Geovision Services and Website users. They support a transparent, professional, and lawful relationship between the Company and all users who interact with our digital platforms.

1. Parties, Acceptance & Binding Effect

These Terms and Conditions constitute a legally binding agreement enforceable under applicable commercial and electronic commerce legislation in the governing jurisdiction. Access to the Website implies acceptance of all Terms and Conditions without modification.

By using the Website, you represent and warrant that:

• You are at least 18 years of age, or, if younger, are accessing the Website under the lawful supervision and express consent of a parent or legal guardian;
• You possess the full legal capacity and authority to enter into binding contractual obligations, whether on your own behalf or on behalf of any legal entity you represent;
• Any information you provide is accurate, current, and complete;
• Your use of the Website complies with all applicable local, national, and international laws and regulations.

Where you access the Website on behalf of a corporate entity, partnership, trust, or other legal organisation, you further represent that you have been duly authorised by that entity’s governing body or board to bind it to these Terms, and that the entity is validly constituted under the laws of its jurisdiction of incorporation or registration.

2. Identity & Nature of Geovision Services

Geovision Services is a professional, full-service event management and experiential services company. The Company’s core competencies encompass the end-to-end conceptualisation, strategic planning, logistical coordination, vendor management, and on-site execution of premium corporate events, international conferences, black-tie gala dinners, executive retreats, product launches, trade exhibitions, award ceremonies, team-building programmes, hybrid and virtual events, and related experiential engagements.

The Website operates as both an informational resource and a commercial gateway through which prospective and existing clients may explore the Company’s service offerings, review its portfolio, submit enquiries, request proposals, and engage with the Geovision Services team.

The Website does not constitute an offer to contract, and no binding service agreement is formed unless and until a formal written contract is executed by both parties.

3. Permitted & Prohibited Use of the Website

3.1 Permitted Use

Users are authorised to access and use the Website exclusively for lawful purposes, including:

• Browsing and reviewing information pertaining to Geovision Services’ service portfolio;
• Submitting genuine, good-faith enquiries, requests for proposals, or service requests through designated channels;
• Downloading publicly available marketing materials, brochures, or documents made available for client use;
• Communicating with the Geovision Services team through official contact channels provided on the Website;
• Sharing Website links or publicly available content for non-commercial, informational purposes.

3.2 Prohibited Use

The following activities are strictly prohibited and may result in immediate termination of Website access, civil liability, and, where applicable, criminal prosecution:

• Engaging in any unlawful, fraudulent, deceptive, or misleading activity in connection with the Website;
• Transmitting harmful, defamatory, obscene, hateful, threatening, abusive, or otherwise objectionable content;
• Interfering with, disrupting, disabling, overloading, or impairing the Website’s functionality, servers, infrastructure, or networks;
• Introducing, transmitting, or uploading viruses, worms, Trojan horses, ransomware, spyware, adware, or any other malicious or harmful code;
• Conducting automated scraping, crawling, harvesting, or data extraction of any Website content without prior written authorisation;
• Impersonating Geovision Services, its employees, agents, clients, or any other individual or entity;
• Circumventing, disabling, or otherwise interfering with any security, authentication, or access-control mechanism on the Website;
• Collecting, harvesting, or aggregating personal information of other Website users without lawful authority;
• Using the Website to solicit competing business, distribute unsolicited commercial communications, or conduct phishing activities;
• Reproducing, copying, distributing, reverse-engineering, or commercially exploiting any Website content without prior written consent;
• Violating any applicable law, regulation, treaty, or code of conduct.

4. Intellectual Property Rights

All content on the Website, including but not limited to text, written copy, editorial content, graphic design, illustrations, photographs, video productions, audio recordings, brand identities, event photography, portfolio assets, presentation materials, technical specifications, source code, software, databases, and all creative works, is the exclusive intellectual property of Geovision Services or its duly licensed content partners.

This content is protected under applicable copyright, trademark, design rights, and intellectual property laws, including relevant domestic and international intellectual property protections.

4.1 Limited Licence to Access

Geovision Services grants you a limited, personal, non-exclusive, non-transferable, revocable licence to access and view Website content solely for the purpose of evaluating and engaging with the Company’s services. This licence expressly excludes:

• Commercial reproduction, re-publication, broadcast, or redistribution;
• Modification, adaptation, translation, or the creation of derivative works;
• Removal, alteration, or obscuring of copyright notices, watermarks, or proprietary labels;
• Sublicensing or transfer of this licence to any third party.

4.2 Trade Marks

The Geovision Services name, logotype, wordmarks, taglines, colour schemes used as brand identifiers, and all associated distinctive signs are trade marks or registered trade marks of the Company in applicable jurisdictions. Unauthorised use of these marks in commerce constitutes trade mark infringement and may expose you to civil and criminal liability.

4.3 User-Submitted Content

By submitting content to Geovision Services, including enquiries, testimonials, event briefs, or feedback, you grant the Company a non-exclusive, royalty-free, irrevocable, perpetual, sub-licensable, and worldwide licence to use, reproduce, publish, adapt, translate, and distribute such content in connection with its business operations, marketing, and promotional activities, subject to applicable privacy law.

You warrant that you own or have the necessary rights to grant this licence.

5. Event Booking, Services & Contractual Framework

5.1 Pre-Contractual Nature of Website Interactions

All enquiries, proposal requests, quote requests, or expressions of interest submitted through the Website are pre-contractual communications. They do not create, imply, or constitute a binding service agreement.

A formal, written service contract or letter of engagement, signed by authorised representatives of both parties, is required to establish any contractual obligation.

5.2 Accuracy of Client-Supplied Information

You are solely and exclusively responsible for the accuracy, completeness, timeliness, and legality of all information, briefs, event specifications, and instructions you provide to Geovision Services.

The Company shall bear no responsibility for service failures, cost overruns, or unsatisfactory outcomes attributable to incomplete, inaccurate, or misleading client-supplied information.

5.3 Illustrative Nature of Portfolio Content

All event photography, video content, case studies, testimonials, floor plans, design renderings, and service descriptions displayed on the Website are illustrative of the Company’s general capabilities and past work.

Actual service deliverables, creative outcomes, and event experiences will be defined exclusively by the terms of your signed event services agreement. No guarantee, representation, or warranty is made that specific results, aesthetics, or attendee experiences depicted on the Website will be replicated without prior written confirmation.

5.4 Third-Party Vendors & Suppliers

In delivering event services, Geovision Services may engage third-party vendors, suppliers, subcontractors, caterers, audio-visual specialists, venue operators, transportation providers, entertainers, and other service partners.

Such engagements are governed by separate commercial arrangements between the Company and those third parties, and do not create any direct contractual relationship between you and those third parties.

5.5 Regulatory Compliance

Geovision Services ensures that its event operations comply with applicable health, safety, licensing, and regulatory requirements in the jurisdictions where it operates.

Clients are responsible for securing any event-specific permits, licences, or approvals required for their events unless otherwise expressly agreed in writing.

6. Pricing, Payments, Cancellations & Refunds

6.1 Indicative Pricing

Any pricing or fee estimates referenced on the Website are indicative, preliminary, and subject to change without notice. They do not constitute a binding offer.

Confirmed, binding pricing will be set out in a formal written quotation, proposal, or service agreement. All quoted fees are exclusive of applicable taxes, including Value Added Tax, Goods and Services Tax, or equivalent levies, unless expressly stated otherwise.

6.2 Payment Terms

Specific payment schedules, deposit requirements, milestone payment structures, and instalment arrangements applicable to each engagement shall be stipulated in the signed service agreement.

Geovision Services reserves the right to withhold the commencement of planning, production, or procurement activities pending receipt of agreed deposits or advance payments.

6.3 Standard Cancellation Policy

In the absence of specific cancellation terms in a signed service agreement, the following standard policy applies. All cancellations must be made in writing and addressed to the designated Geovision Services account manager:

Note: Non-refundable amounts represent costs already committed or irrecoverably incurred by Geovision Services in anticipation of the event, including vendor deposits, venue reservations, design and production expenditure, and personnel allocations. These provisions shall be applied fairly and in good faith.

6.4 Postponement Policy

Where an event is postponed rather than cancelled, Geovision Services will use commercially reasonable efforts to accommodate the new date. A postponement fee may apply where costs have already been incurred. Specific postponement provisions are governed by the applicable service agreement.

6.5 Billing Disputes

Any dispute relating to an invoice issued by Geovision Services must be raised in writing within 14 calendar days of the invoice date. Undisputed amounts remain payable in full by the original due date.

The Company will investigate and respond to disputed charges within 21 business days. Failure to raise a dispute within the prescribed period constitutes acceptance of the invoice.

Final Notes

All users must accept and adhere to these Terms and Conditions when using the Geovision Services Website. Failure to comply with these Terms may result in restricted access, termination of Website use, or further legal action where appropriate.

Geovision Services may update these Terms and Conditions from time to time. Users are encouraged to review this page regularly to remain informed of any changes.

If you have any questions about these Terms and Conditions, please contact Geovision Services through the official contact channels provided on the Website.